Administrative Assistant I or II

FLSA Status

Position Summary

Responsible for providing a wide variety of independent, professional, administrative support, general business unit processes, routine & special projects/processes of an administrative or analytical nature to Cooper Nuclear Station (CNS) Operations Department.  Work Coordination for approximately 115 Operations employees ensuring customer needs are fully understood and resolved.

This position typically works four days per week, 10 hours per day Monday through Thursday. Hours are typically 5:30 a.m. to 4:00 p.m. but may be flexible depending on schedule.

For positions located at Cooper Nuclear Station (CNS), individuals must live within 45 minutes of CNS and may be assigned Emergency Response Organization responsibilities.

Education, Training and Experience

Administrative Assistant II
Associate degree in an office related field and two years related experience OR Completion of a one or two year post high school secretarial certification program and three years of related experience OR High school diploma/GED and six years of related experience.  Prior Related Experience:  Secretarial, clerical or administrative experience is required.  Proven proficiency in computer applications specifically Microsoft Suite.

Administrative  Assistant I
Associate degree and three years of related experience OR Completion of a one or two year post high school secretarial certification program and four years of related experience OR High school diploma/GED and seven years of related experience.  Prior Related Experience:  Secretarial, clerical or administrative experience is required.  Proven proficiency in computer applications specifically Microsoft Suite

Licenses and/or Certifications

Not Applicable

Essential Duties & Responsibilities

Maintain an awareness of executive's or manager's issues and schedules; anticipate needs and/or required actions; update, track, follow-up, and/or expedite, as appropriate. Act independently to resolve issues within defined area of responsibility.

Process, screen, and prioritize correspondence, calls, and general information ensuring the most effective use of executive's or manager's time. Routinely deal with confidential information and act appropriately. Respond independently within defined area of authority. Direct requests for information to others, as appropriate.

Act independently to establish, maintain, or adjust executive's or manager's schedules and/or arrangements.

Perform office management functions and perform or direct advanced secretarial duties.

Routinely conduct and report on research of an analytical nature.

Maintain ownership of administrative support programs, projects, and/or processes specific to a business unit or a major process improvement activity.

Essential Duties & Responsibilities (Continued)

Maintain responsibility for budget preparation, control, and reporting activities. Track and report expenditures. Review expenditures and identify those needing additional management assessment and approval.

Establish tracking reports and maintain responsibility for performance measure monitoring and reporting processes.

Maintain responsibility for preparation and control of records, statistics, and reports regarding operations and/or project activities.

Provide arrangements for meetings, including room scheduling, reservations, and/or travel accommodations.

Provide customer service, ensuring that those needing department support are assisted or directed to the appropriate staff.

Accountable for other duties as assigned.

Decision Making Authority

Incumbent will have the authority and ability to work independently and carry out assignments to completion with minimal instruction. Independently make decisions on items of a routine nature. Determine level of confidentiality required and act accordingly.

Core Competencies