Document & Records Analyst II or I

Position Summary

Incumbent conducts broad-based regulatory-driven functions such as processing and distributing station procedures, drawing revisions, archiving and indexing quality records.  Duties follow diverse procedures and specialized standards. Requires independent judgment to establish priorities or alter work practices to meet commitments or deadlines. Customer service skills required for assisting site workers with retrieval of historical record information and procedure, controlled document and drawing distribution process. This position is part of an appendix B program that is audited every two years by NIOS for regulatory compliance to maintain site records and program effectiveness. Meets Fitness for Duty requirements. Subject to call  and supporting the Emergency Response Organization.

Education, Training and Experience

Document & Records Analyst I

Bachelor's or Associate's degree with a minimum of two years relevant experience.

OR

High school degree/GED with a minimum of four years relevant experience.

Document & Records Analyst II

Bachelor's or Associate's degree is preferred.

OR

High School degree/GED with a minimum of two years relevant experience.

 Prior related experience:

Experience using computer technology and understanding desktop applications (Microsoft Office, Adobe, SAP) is required

Strong customer service skills

Strong attention to detail

Licenses and/or Certifications

Valid driver’s license for mail duties

Essential Duties & Responsibilities

Receive and prepare records for processing. Maintain and understand the CNS records retention schedule to ensure proper record storage and retention.

Process procedures by assigning an effective date, placing them in the controlled R:CNSPROCS directory, merging procedure files for electronic transfer to the archive writer. Copy procedures to update controlled set in Document Control and make electronic distribution via transmittals to controlled set holders.

Print drawing transmittals, distribute drawings to controlled set holders, file drawing revisions in the Control Room, Work Control Center and Engineering Fishbowl. Update controlled set of drawing aperture cards.

Maintain Records Storage facility to ensure records are logged into the correct location. Inspection for loose records, condensation and pest control.  

Provide records and controlled document assistance to CNS staff for record and document submittals and retrieval.

Mail distribution on a rotation schedule by staff to stamp and deliver mail to the Post Office in Brownville. Staff will pick up mail and return to the mailroom to sort and distribute to department mailboxes.

ERO - support assigned ERO duties to ensure the health and safety of the public are protected.

Essential Duties & Responsibilities (Continued)

Build and maintain strong working relationships with internal and external customers and General Office teammates on department cost savings, training of equipment health and reliability of microfilm readers and scanners, indexing & Records quality.

Team member on Inspections, Records destruction, CD migration, Audits, troubleshoot machines and software issues, department desk guides and procedures change updates.

Accountable for other duties as assigned.

Core Competencies