Accounts Payable Specialist

Position Summary

This position receives, prepares, and processes all invoices and payments for the District, with the exception of Retail customer reimbursements. Responsibilities include activities relating to monitoring, posting, and paying the District’s invoices accurately. This position is responsible for analyzing and assisting in resolving issues and approvals with PO invoices, sales tax issues, working with internal and external customers, as well as accurate posting of 1099 vendor invoices to ensure accuracy in year-end reporting.  The incumbent will also assist employees with the Concur Expense Reporting and Travel platform. This will include performing monthly postings, reviewing and assessing sales tax on p-card transactions, and running Concur Expense and Travel reports, and providing suppport to Aviation for the District Plane.

Education, Training and Experience

Bachelors degree in business, finance, accounting, or related field

OR

Associate degree in business, finance, accounting, or related field plus a minimum 2 years of accounts payable, finance, accounting, or business experience.

OR

High school diploma/GED plus a minimum of four years of accounts payable, finance, accounting, or business experience.

Handle multiple duties and responsibilities, set priorities and organize workload while being able to work under tight deadlines are required.    

Attention to detail, a questioning attitude, and effective analytical, communication, proofreading, problem solving, and customer service skills are required. 

Knowledge of sales and use tax regulations and 1099 reporting requirements is preferred.

Knowledge of and experience with working with SAP or similar ERP or invoicing software system is preferred. 
 

Licenses and/or Certifications

Not Applicable

Essential Duties & Responsibilities

Responsible for the performance of activities relating to receiving, processing, monitoring status, posting, and paying the District’s invoices.  Processes, reviews and corrects various types of accounts payable transactions using the District’s Optical Character Reading (OCR) system, SharePoint site, and SAP.

Responsible for recognizing, analyzing, and assisting in resolving issues with invoices, including accurate sales and use tax amounts being paid or assessed, accurate and current vendor payment information, ensuring appropriate approvals are received prior to posting invoice, and appropriate records retention processes are followed, especially related to confidential or business sensitive invoices.

Work alongside various NPPD personnel and vendors as it relates to Accounts Payable processes and procedures to ensure compliance with NPPD accounting, procurement, and other procedural policies. 

Understand and follow Nebraska Department of Revenue sales and use tax laws as well as 1099 withholding laws to ensure accurate posting of invoices and withholding amounts, as applicable.  

Create Service Entry Sheets when requested.  Provide status reports on in-process invoices and/or issues to Procurement Management.  Process payments using check, ACH, wire transfer, or virtual credit card.  Communicate with vendors to resolve invoicing issues, including incorrect sales tax, incorrect vendor information, missing PO numbers, missing invoices from statements, and verification of payments made.  Work with the Buyer/Specialist for resolution on various invoice items such as: correct PO number, correct vendor, quantity received, accurate pricing, delivery location, and sales tax and tax jurisdiction issues, etc.

Ability to determine how to resolve issues related to Accounts Payable and Travel/Expense processes.  Completing District P-Card and Fuel Card requests such as ordering new cards, closing cards, changing limits, and returning to standard limit.  Assist NPPD teammates with any other issues with P-Cards and Fuel Cards as they arise.

Accountable for other duties as assigned.

Core Competencies