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Accounts Payable Specialist

Location: 

Columbus, NE, US, 68602-0499

 

Nebraska Public Power District (NPPD) has an immediate opening for an Accounts Payable Specialist located at Columbus General Office in Columbus, Nebraska.  Position closes September 27, 2022, at 11:59 p.m. Central Time. 

 

 

Position Summary

 

This position receives, prepares, and processes all invoices and payments for the District, with the exception of Retail customer reimbursements. Responsibilities include activities relating to monitoring, posting, and paying the District’s invoices accurately. This position is responsible for analyzing and assisting in resolving issues and approvals with PO invoices, sales tax issues, working with internal and external customers, as well as accurate posting of 1099 vendor invoices to ensure accuracy in year-end reporting.  The incumbent will also assist employees with the Concur Expense Reporting and Travel platform. This will include performing monthly postings, reviewing and assessing sales tax on p-card transactions, and running Concur Expense and Travel reports, as requested.

 

Knowledge of and experience with working with SAP or similar ERP or invoicing software system is preferred.  Knowledge of sales tax is preferred.  Effective analytical, communication, proofreading, problem solving, and customer services skills are required.

Education, Training and Experience

 

Bachelor's degree in business, finance, accounting, or related field

 

OR

 

Associate degree in business, finance, accounting, or related field plus a minimum 2 years of accounts payable, finance, accounting, or business experience.

 

OR

 

High school diploma/GED plus a minimum of four years of accounts payable, finance, accounting, or business experience.

Licenses and/or Certifications

 

Not Applicable

Essential Duties & Responsibilities

 

Responsible for the performance of activities relating to receiving, processing, monitoring status, posting, and paying the District’s invoices.

 

Processes various types of accounts payable transactions using the District’s Optical Character Reading (OCR) system, SharePoint site, and SAP.

 

Responsible for recognizing, analyzing, and assisting in resolving issues with invoices, including accurate sales tax amounts being paid or assessed, accurate and current vendor payment information, ensuring appropriate approvals are received prior to posting invoice, and appropriate records retention processes are followed, especially related to confidential or business sensitive invoices.

 

Reviews and corrects invoice data in the District’s OCR software as needed to ensure accuracy prior to posting.

 

Work alongside various NPPD personnel and vendors as it relates to Accounts Payable processes and procedures.

 

Understand and follow Nebraska Department of Revenue sales tax laws as well as 1099 withholding laws to ensure accurate posting of invoices and withholding amounts, as applicable.

 

Process payments using check, ACH, wire transfer, or credit card.

 

Analyze, resolve, and provide information promptly related to inquires or statements received from vendors.

 

Provide status reports on in-process invoices and/or issues to Procurement Management.

 

Create and approve Service Entry Sheets when requested

 

Communicate with vendors to resolve invoicing issues, including incorrect sales tax, incorrect vendor information, missing PO numbers, missing invoices from statements, and verification of payments made.

 

Work with the Buyer/Specialist for resolution on various other invoice items such as correct PO number, correct vendor, quantity received, accurate pricing, delivery location, and sales tax and tax jurisdiction issues, etc.

 

Educate District end users on the Accounts Payable/ITC and Concur Travel and Expense Reporting processes, as requested.

Essential Duties & Responsibilities (Continued)

 

Work effectively with a team.  Promote and participate with others to achieve desired outcomes.

 

Set priorities and organize workload to meet deadlines and customer expectations. Possess multi-tasking ability. Strong attention to detail, a questioning attitude, numerical and organizational skills, analytical nature, effective communication, proofreading, problem solving, and customer services skills are required.  Ability to determine how to resolve issues related to Accounts payable and Travel/Expense processes.

 

Knowledge of and experience with working with SAP or similar ERP or invoicing software system is preferred.  Knowledge of sales tax is preferred. 

 

Knowledge of year-end 1099 processing and reporting.

 

Serve as the District's liaison with external entities such as suppliers, 1099 vendors and auditors.

 

Ensure compliance with NPPD accounting, procurement, and other procedural policies.

 

Assist NPPD teammates with the Concur Expense Reporting and Travel platform.  Performing monthly postings, answer general questions, review and assess sales tax on procurement card transactions, and run Concur Expense and Travel reports, as requested.

Accountable for other duties as assigned.

Core Competencies

Customer Focus
Employees & Teamwork/Diversity & Inclusion
Integrity/Excellence
Public Service/Environmental Stewardship
Safety

 

Salary Information - Nebraska Public Power District offers a competitive starting salary with opportunities for growth. 

 

Pay Grade - 8 Monthly

Typical Pay Grade Starting Salary Range: $3,682.00  - $4,510.00

 

Travel Required: None  Travel required may fluctuate by business need. This is an estimate and will be discussed further with candidates that receive an interview.

 

Nebraska Public Power District offers a competitive starting salary and an excellent benefits package including medical and dental insurance, 401K retirement plan, paid holidays, paid vacation, paid medical, training opportunities and more.

 

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Human Resources at Nebraska Public Power District.

 

Nebraska Public Power District is an Equal Opportunity Employer

We are an Equal Opportunity Employer who values the contributions of its diverse work force. We are only legally able to hire persons who are 1) a United States citizen or national, 2) a lawful permanent resident of the United States, or 3) an alien legally authorized to work in the United States.

Hiring Philosophy
Federal EEO
E-Verify Participant
Right to Work
FMLA
Pay Transparency Nondiscrimination Provision