Part Time HR Services Coordinator I

Position Summary

The Human Resources (HR) Services Coordinator provides support across the functional areas of NPPD’s Human Resources Department. This role ensures accurate and timely coordination of key HR programs, which may include recruiting support, new hire onboarding, service awards, employee retirements, drug testing and fitness for duty processes.   The coordinator also compiles the annual workforce and benefits report, helps promote and coordinate the United Way employee campaign and may serve as a point of contact with teammates, regulatory agencies, third party providers and/or other external partners.   The position performs a wide range of administrative responsibilities that require specialized HR knowledge, sound judgment and independent decision-making beyond routine administrative tasks.

Education, Training and Experience

Bachelor’s degree in Human Resources, Business Administration or related field, (OR) Associate's degree in Human Resources, Business Administration or related field preferred with two years’ experience as described below (OR) a high school diploma/GED and four years of experience as described below. 

Prior Related Experience:
HR-related work such as preparing HR documents, maintaining confidential employee information, and assisting employees or leaders with HR related inquiries in a customer service oriented environment. Candidates should have experience providing administrative or operations support in a team setting and be proficient with computer technology, including Microsoft Office applications such as Outlook, Word, Excel and Teams. Experience using HRIS, applicant tracking system and other data-entry platforms is preferred, along with the ability to manage multiple tasks, meet deadlines and work independently while applying sound judgment and established procedures. Strong communication skills and experience coordinating process-driven activities such as scheduling, recordkeeping and form processing are essential. The incumbent will be expected to acquire and maintain knowledge of NPPD’s organizational structure, applicable legal requirements, NPPD policies and HR standards, and apply this knowledge appropriately in performing assigned responsibilities. 

Licenses and/or Certifications

N/A

Essential Duties & Responsibilities

Support Human Resources through activities such as: 

Ordering office supplies, updating and creating reports, maintaining department lists, and administering employee recognition programs. 

Maintaining required posters and providing confidential employee information and reports to management, colleagues, employees, and outside agencies, in accordance with applicable laws and policies. 

Processing, maintaining and retrieving employee information with accuracy and attention to deadlines.

Assisting with recruiting activities, coordinating new hire onboarding, managing service award programs, and processing retirements.

Scheduling and coordinating medical testing appointments, handling FMLA leave requests, coordinating wellness- screenings and processing medical test results. 

Applying working knowledge of District FMLA and Workers’ Compensation processes, including accessing databases, opening new claims and performing initial fact gathering, documenting return to work information and issuing appropriate leave approvals for FMLA cases.

Maintaining familiarity with job roles and NPPD’s organizational structure to understand interdependencies within HR and anticipate impacts of changes across functions to address possible conflicts.

Coordinate invoice reconciliation and payments to external agencies and resolve issues as they arise. 

Provide administrative and cross-functional support within the HR Department, addressing questions from employees, managers, and other customers, and ensuring timely follow-through and resolution.  

Using established human performance, filing and records retention tools to ensure organizational efficiency. Coordinate the collection and processing of all documents required for the assigned functions.

Arranging meetings, including room scheduling, reservations, meals and travel accommodations and preparing materials as needed.  

Accountable for other duties as assigned.

Core Competencies