Procurement Supervisor

Position Summary

The primary responsibility of this position is to assist with supervision of Procurement Specialists and  Buyers, or others as assigned, leading and ensuring that District policies, procedures and processes are followed in all Procurement activities to maximize service quality and influence the “total-cost-to-own” of needed materials and services in accordance with applicable laws and NPPD policies.

This position will be exposed to several different areas of responsibility including purchase order processes, sealed bids, agreements, and contracts. This position will provide process leadership and direction for procurement activities as well as work collaboratively with others, both within procurement area and across the District, to satisfactorily complete job responsibilities, and, as assigned, participate on District teams/projects. The incumbent will utilize his/her knowledge and skills to assist with making informed, effective recommendations and decisions, as well as assisting with the identification and implementation of opportunities for continuous process improvement, while maintaining effective internal controls.

The also incumbent will assist the Procurement Manager in establishing standards and providing overview and guidance to Procurement, as necessary, to manage the processes in accordance with State Statutes, corporate policies, and best industry practices.

Education, Training and Experience

Bachelor’s degree in business or related area and five years of professional level experience in industry, business, accounting, accounts payable, management, supplier development, strategic sourcing, procurement, buying, contract preparation, supplier negotiations, supplier selection, contract administration, and materials management is required.

Associate's degree (or equivalent accumulation of college credit hours) in business or related program and ten years of professional level experience in industry, business, accounting, accounts payable, management, supplier development, strategic sourcing, procurement, buying, contract preparation, supplier negotiations, supplier selection, contract administration, and materials management is required.

Ability to read, analyze, and interpret financial reports and legal documents. 
Commercial analysis, reducing costs, improving service, negotiation, developing procurement documents, letters of intent, supplier development and performance, Personal Computer (PC) literacy, and multi-task project experience is required. 
 

Experience with SAP, procurement for nuclear facilities or similar, and knowledge of state statute requirements regarding procurement for public utilities is preferred.
 

This individual must be highly motivated and capable of handling multiple assignments with a high degree of accountability and accuracy. This person will need to have excellent analytical and people skills to lead teams, promote ideas, articulate vision, and represent the Department in educating both suppliers and others in the District on the requirements of Procurement processes.

Licenses and/or Certifications

Institute of Supply Management’s Certified Purchasing Manager (C.P.M.), Certified Professional in Supply Management (CPSM), National Institute of Governmental Purchasing’s Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or equivalent certification is highly desired for this position.

Essential Duties & Responsibilities

Supervise and oversee the following procurement tasks: procurement document development, reporting and support of sourcing, bidding, negotiating, dispute resolution, bid evaluation, award development, assigned contract administration, supplier/contractor performance, monitoring and closeout of procurement documents, procedure development, invoice processing, and administrative support.  This includes both the detail-oriented task of ensuring procurement documents issued in their sphere of responsibility are grammatically accurate, contain proper terms and conditions for the procurement, and meet all necessary requirements required by State Statue; but also, the high level/big picture understanding of the procurement document required to determine experience levels of bidders or special legal clauses required due to the nature of the procurement. 

Plan, prepare, assign, report, and monitor Purchasing Contracts staff work assignments, and performance management and salary administration.

Develop staff personnel in areas of purchasing, contracts, negotiations, Uniform Commercial Code, accounts payable, sales tax, applicable Cooper Nuclear Station (CNS) procedures, and other professional training opportunities to improve the process and efficiency of the staff. Develop a succession plan for the staff. 

Actively influence business unit site management and staff through site visits and participation in applicable site meetings. 

Interpret and apply District Policy and Procedures. Resolves and/or initiates corrective action to resolve deficient business practices and continuously seeks and develops new and better ways to make procurement processes more efficient and effective. Monitor, oversee, and manage the staff’s compliance with District Policies and Procedures as well as other requirements, including the unique requirements of Cooper Nuclear Station(CNS).

Develop, monitor, and report Procurement Benchmarking Metrics and Reports. 
Develop and maintain professional relationships with outside vendors and internally with Legal, Risk Management, Executive Management, Project Management, Accounting and Finance, and other internal customers as needed. Provide quality service and anticipate and respond to customer needs and requests. 

Accountable for other duties as assigned.

Core Competencies