Share this Job

Vendor Master and Bid Coordinator

Location: 

Columbus, NE, US, 68602-0499

 

Nebraska Public Power District (NPPD) has an immediate opening for a Vendor Master and Bid Coordinator, to fill the position of Procurement Coordinator, located at the Columbus General Office in Columbus, Nebraska.  Position closes August 19, 2022, at 11:59 p.m. Central Time. 

 

 

Position Summary

 

The incumbent serves as the District's liaison with vendors, bidders, and potential bidders regarding the District's procurement process, is the focal point for receipt and distribution of procurement documents, is responsible for uploading information and bids to the District's electronic bidding system and is responsible for accurate and complete vendor master data maintenance in SAP.

Education, Training and Experience

 

Bachelor’s Degree,

or

Associates Degree and 3 years’ experience

or

High School Diploma/GED and 5 years’ experience.

 

SAP experience preferred, personal computer literacy with knowledge of Microsoft Office programs required.

Licenses and/or Certifications

 

None

Essential Duties & Responsibilities

 

Advise bidders/potential bidders regarding the District's procurement process and electronic bidding system. Publish legal notices in accordance with Nebraska statutes and ensure accurate and timely availability of bid scheduling information to meet internal customer needs.

 

Independently coordinate and maintain master data for all vendors in SAP, including creating, updating, and blocking vendor records. Verify and maintain required vendor forms, including the Approved Suppliers List at CNS and NERC CIP-013 requirements for T&D.

 

Support the A/P process by reviewing inaccuracies with vendor invoices, ACH banking information, credit card payment process and/or checks.  Research previous invoices and contact vendors to obtain new or updated W-9 Forms and ACH banking information.

 

Conduct formal public bid openings in accordance with Nebraska statutes and develop bid tabulations. Control access to procurement documents before and after bid openings, maintain the confidentiality of proprietary and confidential bidder information and ensure required information is included in all "conformed" procurement files.  Publish Legal notices in accordance with Nebraska statutes and ensure accurate and timely availability of bid scheduling information as required to meet internal customer needs.

 

Review contracts and procurement related documents for accuracy, consistency, and standardization. Publish Bid documents, RFPs, RFQs, and notify potential bidders using NPPD’s electronic bidding system.

 

Expedite receipt of bid documents and coordinate the distribution of all bids.

 

Update the Procurement and Sourcing SharePoint sites; coordinate execution, upload, track log scan, and link documents in SAP; perform updates to the District’s bidding site with appropriate procurement information.

 

Coordinate all to-be-executed and fully executed procurement documents and generate letters for distribution related to new procurements and amendments. Ensure all required documents, including receipt of bid security, performance bond, and insurance certificates, are current and up to date.

 

Essential Duties & Responsibilities (Continued)

 

Maintain quarterly reports of awarded contracts and amendments, including successful bidders and prices.

 

Initiate revisions to contract and agreement boilerplate language. Routinely update departmental how-to guides.

 

Independently generate and maintain Independent Contractor Agreements. Coordinate verification of potential vendors in the Systematic Alien Verification for Entitlements program, issue ICAs for execution and applicable amendments as needed.

 

Obtain and control all banking details and changes from vendors and re-confirm all changes to reduce the potential for bank fraud or email compromise.  Request Dun & Bradstreet reports on new vendors to determine overall business risk.

 

Monitor receipt of vendor performance bonds and certificates of insurance and obtain approval for all from Property & Liability Insurance area.

 

Compile and coordinate the documents associated with the monthly procurement Board Packet provided to the Board of Directors and Executive Team with extreme attention to detail.  Work directly with Executive Team Members and their administrative staff to obtain signatures on Board letters and Procurement documents over $500,000.

 

Coordinate compliance and verification of potential vendors in the Systematic Alien Verification for Entitlements (SAVE) program.

 

Utilize appropriate software to correctly format documents; proofreading decisions; coordinate document workflow and establish priorities; determine the best method to answer customer inquiries.

 

Provide support to the Procurement Management Team and backup support to Administrative Team in a fast paced, customer-focused environment.

 

Set priorities and organize workload to meet deadlines and customer expectations. Multi-tasking ability. strong attention to detail, questioning attitude, numerical and organizational skills, effective analytical, communication, proofreading, problem solving, and customer services skills are required.

 

Accountable for other duties as assigned.

Core Competencies

Customer Focus
Employees & Teamwork/Diversity & Inclusion
Integrity/Excellence
Public Service/Environmental Stewardship
Safety

 

Salary Information - Nebraska Public Power District offers a competitive starting salary with opportunities for growth. 

 

Pay Grade - 10 Monthly

 

Typical Pay Grade Starting Salary Range: $4,516.00  - $5,645.00

 

Travel Required: None  Travel required may fluctuate by business need. This is an estimate and will be discussed further with candidates that receive an interview.

 

Nebraska Public Power District offers a competitive starting salary and an excellent benefits package including medical and dental insurance, 401K retirement plan, paid holidays, paid vacation, paid medical, training opportunities and more.

 

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Human Resources at Nebraska Public Power District.

 

Nebraska Public Power District is an Equal Opportunity Employer

We are an Equal Opportunity Employer who values the contributions of its diverse work force. We are only legally able to hire persons who are 1) a United States citizen or national, 2) a lawful permanent resident of the United States, or 3) an alien legally authorized to work in the United States.

Hiring Philosophy
Federal EEO
E-Verify Participant
Right to Work
FMLA
Pay Transparency Nondiscrimination Provision